Publication Scheme

Mudford Parish Council
Publication Scheme

This scheme was adopted by the Council on 29th May 2025.

Information to be published
How the information can be obtained Cost
(* see below)

Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)This will be current information only.
Website:
www.mudford-pc.gov.uk
Who’s who on the Council and its Committees: Website & Clerk
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website & Clerk (see below)
Location of main Council office and accessibility details: N/A
Staffing structure: Website & Clerk

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)Current and previous financial year as a minimum

Annual return form and report by Auditor: Website & Clerk
Finalised budget: Website & Clerk
Precept: Website & Clerk
Financial Standing Orders and Regulations: Website & Clerk
Grants given and received: Website & Clerk
List of current contracts awarded and value of contract: Clerk
Members’ allowances and expenses: N/A

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews); Current and previous year as a minimum.
Parish Plan: N/A
Annual Report to Parish Meeting (current and previous year as a minimum):  Website & Clerk

Class 4 – How we make decisions
(Decision making processes and records of decisions); Current and previous council year as a minimum.
Timetable of meetings (Council and any committee/sub-committee meetings): Website & Clerk
Agendas of meetings (as above): Website & Notice Boards (# see p6)
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.: Website & Clerk
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.: Website & Clerk
Responses to consultation papers: Hard copy 20p/sheet
Responses to planning applications (Council minutes/SSDC website): Website & Clerk
Bye-laws: N/A

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities); Current information only.
Policies and procedures for the conduct of Council business: Website & Clerk
Procedural Standing Orders
Code of Conduct
Policy statements

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services: Website & Clerk
Equality and Diversity policy
Health and Safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Data Protection Policy

Class 6 – Lists and Registers
Currently maintained lists and registers only; (hard copy or website; some information may only be available by inspection).
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice):  Clerk
Assets register: Website & Clerk
Register of members’ interests: Somerset Council Website & Clerk
Register of gifts and hospitality: Clerk

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses); Current information only.
Burial grounds and closed churchyards: Website & Clerk
Community centres and village halls: N/A
Parks, playing fields and recreational facilities: Clerk
Seating, litter bins, clocks, memorials and lighting: Clerk
Markets: N/A
Public conveniences: N/A
Agency agreements: N/A
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees): Website & Clerk
Allotments: N/A

Exempt Material:

Personal information relating to Councillors (other than required to be declared in the Members’ Register of Interests).
Personal Information relating to employees.
Tenders and bids from contractors and suppliers.

Note: Data Protection Legislation prohibits the publication of certain categories of information.

# Notice boards – Mudford Village Hall car park & Tor View Close

Charging Policy

Information can be inspected by arrangement with the Clerk, free of charge. There is no Parish Office so the information requested will be made available at the next parish council meeting. If this is impracticable for any reason, then copies of the documents will be sent by post. There is unlikely to be any further charge other than printing and second-class Royal Mail postage, but the Parish Council reserve the right to do so to reimburse the cost of the Clerk’s time. Applicants will be informed if there is an intention to charge.

Information, which can be photocopied, without breaching copyright laws, can be copied by the Clerk at a cost of 20p per single sided A4 sheet (25p per colour single sided A4 sheet).