Governance & Policies

Statutory Documents and Policies

• Standing Orders

  Written rules for the local council, confirming the procedures and procedural matters for meetings.

• Councillor Code of Conduct

  A set of rules and principles that govern the behaviour of elected and co-opted councillors when acting in their official capacity.

• Financial Regulations

  Parish council financial regulations set out the procedures for budgeting, spending, auditing, and managing public funds to ensure accountability, transparency, and compliance with legal requirements.

• Publication Scheme

  The scheme describes how and where we publish our data.

• Community Plan Steering Group Terms of Reference

  The document describes the terms of reference of the Steering Group.

• Governance and Resources Committee Terms of Reference

  The document describes the terms of reference of the Committee.

• Risk Assessments

  These documents outline risk assessments carried out by the local council.

Policies

• Scheme of Delegation

  The document describes delegations of powers and duties.

• Internal Controls Policy

  The document describes council's internal control procedures.

• Health and Safety Policy

  The document outlines the health and safety policy to promote a safe, healthy, and compliant working environment for all individuals.

• Equality and Diversity Policy

  This policy promotes fair treatment and equal opportunities for everyone, valuing diversity and preventing discrimination.

• Audio and Video Recording Policy

  The document outlines the policy for audio and video recording to ensure compliance with privacy, legal, and organisational standard.s

• Communications Policy

  The documents describes how we communicate with the public and each other.

• Complaints Policy

  The document describes how we deal with complaints.

• Reserves Policy

  The document describes financial reserves and their use.

• Investments Policy

  The document describes how we invest Council's funds.

• Biodiversity Policy and Action Plan

  This document outlines a strategic framework designed to conserve, manage, and sustainably use biological diversity through coordinated policies and actions.

Human Resource Management Policies

• Co-option Policy

  Contains information on the co-option process of new councillors.

• Meeting Attendance Policy

  Contains information on councillors' attendance.

• HR Policies

  Formal guidelines and rules established by an organisation to govern workplace practices, employee conduct, rights, responsibilities, and company procedures.

• Training Log

  Contains information about training attended by councillors and staff.

Community Grant Funding Policy and Forms

• Community Grant Funding

  Contains Community Grant funding policy and forms.

Data Policies

• Accessibility Statement

  A web accessibility statement is an information page on our website that clearly states the level of web accessibility to which the website aims to conform.

• Data Breach Policy

  A policy describing how an organisation identifies, manages, reports, and responds to data breaches to minimise harm and meet legal and regulatory obligations.

• Data Protection Policy

  A policy describing how we protect data we hold.

• Document Retention

  A policy detailing the council's responsibilities for retaining certain documents, and how long they should be retained for.

• Freedom of Information

  A policy explaining how transparency, accountability, and openness are upheld by giving the public the right to access recorded information held by public bodies.

• Information Technology (IT) Policy

  A policy describing how we use IT.

• Privacy Notice

  A privacy notice (general) is a statement or legal document that discloses some or all of the ways a party gathers, uses, discloses, and manages a customer or client's data.

• Privacy Policy for Website Users

  A privacy policy for website users is a statement or legal document that discloses some or all of the ways a party gathers, uses, discloses, and manages a customer or client's data.

• Privacy Notice – Cemetery

  A privacy notice for the users of the cemetery.

• Subject Access Request Policy

  A policy describing how individuals can request access to their personal data, and how the organisation handles, verifies, and responds to those requests in line with data protection laws.

Commitments & Pledges

• Civility and Respect Pledge

  This section details whether the council has signed the Civility and Respect pledge. This is a project between NALC, SLCC and OVW to help councils show their zero tolerance for bullying, harassment and intimidation in local councils.

Community Assembly, Survey and Plan

• Community Assembly

  This section details the outcomes of the March 2026 Community Assembly and explains how a parish‑wide survey will gather wider views to help shape Mudford’s future Community Plan.

• Community Survey

  This section details the results of the Community Survey carried out in June and July 2026.

• Community Plan 2026-2031

  This section details the priorities identified by residents and provides a clear action plan for the coming years.

Surveys and Reviews

• Surveys and Reviews

  This section provides surveys and reviews, such as tree surveys and drainage reviews, that assess environmental and structural site conditions to support planning, safety, and compliance.

Playground Inspections

• Playground – Annual Inspections

  This section provides details of the annual playground inspections.