Full Council Meeting – 15 January 2026
Notice of a Mudford Parish Council Meeting
Dear Councillors,
You are hereby summoned to attend the following:
Meeting of: Mudford Parish Council
Time: 19:00
Date: Thursday 15th January 2026
Venue: Mudford Village Hall, BA21 5TE
Petra Galloway
Clerk
9th January 2026
The following members of Mudford Parish Council are summoned to attend:
J. Dalton-Leggett (Chairman), R. Bowring, D. Brown, P. Blackwood, P. Edgeworth, S. Bartlett and J. Snell.
Equality Act 2010
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, and any disability), Gender Equality, Crime & Disorder, Biodiversity, Health & Safety and Human Rights.
Recording of Council Meetings
The Local Audit and Accountability Act 2014 allows both the public and press to take photographs, film and audio record the proceedings and report on all public meetings (including on social media).
Any member of the public wishing to record or film proceedings must let the Chairman of the meeting know prior to, or at the start of, the meeting and the recording must be overt (i.e., clearly visible to anyone at the meeting), but non-disruptive. This permission does not extend to private meetings or parts of meetings which are not open to the public.
Members of the Public and Press are invited to attend all Council Meetings
(Public Bodies (Admission to Meetings) Act 1960).
Mudford Parish Council will be discussing all the items listed below:
The agenda specifies the business that it is proposed to transact (Local Government Act 1972 Sch 12, para 10 (2)(b)) and the Council cannot lawfully decide any matter which is not specified in the agenda (Longfield Parish Council v Wright (1918) 88 LJ Ch 119).
AGENDA
25/285 To receive and consider apologies for absence and approve the reasons (LGA 1972 s 85(1)).
25/286 Declarations of interests. Council members to declare any interests, including any Disclosable Pecuniary Interests, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct, and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s 33 (b-e). (NB this does not preclude any later declarations).
25/287 To approve and sign as a correct record the minutes of the previous meeting held on 27th November 2025 (LGA 1972 Sch 12, para 41(1)).
25/288 To approve and sign as a correct record the minutes of the extraordinary meeting held on 15th December 2025 (LGA 1972 Sch 12, para 41(1)).
25/289 To receive Public Comments.
This section is at the Chairman’s discretion and may last up to 15 minutes.
25/290 To receive outside reports from Representatives.
i. Somerset Councillors (3 minutes)
ii. Outside bodies/groups (3 minutes)
25/291 To receive an update on matters arising from previous meetings and to review the action list.
i. Judicial Review of 14/02554/OUT (Clerk)
ii. Swing and basketball post repairs (Clerk)
iii. Pavement (top of the village) (Clerk)
iv. Corporate Purchasing Card (Clerk)
v. Community Survey and Plan grant applications (Clerk)
vi. Land north of Mudford Road 25/02769/REM (Clerk)
25/292 To receive planning decisions report:
i. 25/02875/PIP; Quoins, Main Street, Mudford, Yeovil, BA21 5TE
Permission in principle for the erection of a minimum of 1 dwelling and a maximum of 3 dwellings.
Application Refused
ii. 25/02827/COL; Cedars, West Mudford Road, Mudford, Yeovil, BA21 5TJ
Application for a Lawful Development Certificate for the Existing noncompliance with Condition 2 (Occupation) of Planning Application 751010 dated 13/06/1975.
Application Permitted
iii. Provisional Tree Preservation Order – Mudford No 1 (Withy Bed)
25/293 To consider commenting on planning applications received on and after 8th January 2026.
25/294 FINANCE: To approve the Cashbook/Bank Reconciliation to 31st December 2025 and review budget for Q3 FY 2025-2026.
25/295 FINANCE:
i. To note payments made in December 2025 and January 2026 under the delegated authority of the Clerk/RFO.
1 Staff Salary December XXXX 29.12.2025
2 HMRC 794PL00149285 mo 9 £134.69 19.12.2025
3 KM Dike Nurseries Grounds Maintenance Inv 2404 £427.50 19.12.2025
4 Richard Buxton Solicitors Inv 3231 £1,284.40 24.12.2025
5 Somerset Council Inv 32011758 Operational inspections £130.37 06.01.2026
6 Somerset Council Inv 32011743 Weekly inspections £400.61 06.01.2026
ii. To note internal virements of funds.
14.12.2025 Unity Trust Bank Current Account Unity Trust Bank Instant Access Saving Account £8,000
19.12.2025 Unity Trust Bank Current Account Unity Trust Bank Instant Access Saving Account £3,000
06.01.2026 Unity Trust Bank Current Account Unity Trust Bank Instant Access Saving Account £2,000
iii. To note changes to Unity Trust Bank account charges.
iv. To note the receipts from 20.11.2025 to 08.01.2026.
05.12.2025 Wakely & Sons £1,650.00 EROB for D2 28
29.12.2025 HMRC VTR £4,742.75 VAT return
31.12.2025 Credit Interest £234.05 Unity Trust Bank Instant Access
25/296 FINANCE:
i. To approve the payment schedule for January 2026 and any invoices received after 8th January 2026.
1 Staff Salary January XXXXXX
2 Staff Expenses and allowances 12 and 01 £82.00
3 KM Dike Nurseries Grounds Maintenance Inv 2427 £427.50
4 HMRC 794PL00149285 mo 10 TBC
5 GB Sport & Leisure UK Ltd Inv 19190 Swing and basketball post repairs £1,299.60
6 P D Sargent Cemetery Maintenance (11 and 12/2025) Inv 23-01 £290.37
25/297 Withy Bed:
i. To receive and consider advice on the registration of the Withy Bed land.
ii. To note that 3 cost estimates were requested for the solicitor’s work on registering the land in Mudford Parish Council’s name.
iii. To receive 3 cost estimates.
iv. To agree actions to be taken.
25/298 FINANCE: To approve the budget for Financial Year 2026-2027.
25/299 FINANCE: To approve the precept request for Financial Year 2026-2027.
25/300 To agree to dissolve the Human Resources Committee.
25/301 To agree to appoint a Governance and Resources Committee and to:
i. Agree and adopt committee’s Terms of Reference.
ii. Appoint membership.
iii. Appoint the chairman of the committee.
25/302 To receive an update on enquiry for extending street lighting to East Lanes, Mudford, and to agree the next steps.
25/303 To receive an update on ‘Act to Adapt’ Climate Adaptation Public Workshop, and to agree the next steps.
25/304 To discuss the ditch clearing alongside Droveway Lane in Mudford, and to agree the next steps.
25/305 To receive Councillor reports .
25/306 To receive the Parish Clerk’s report and any correspondence.
Report:
EROB purchase and interment D2 28
VAT return
Correspondence:
SALC newsletter and training events, NALC’s events etc
MAID
Somerset Growth programme
Ditch clearing alongside Droveway Lane – item 25/304
East Lanes’s street lighting – item 25/301
Marston Magna PC – public rights of way footpaths
25/307 To receive the traffic report from Vehicle Activated Devices.
25/308 Items for the next agenda.
i. Cemetery
ii. Review banking arrangements
iii. To amend relevant policies based on 25/300 and 25/301
25/309 Date of next meeting – 26th February 2026 at 19:00 at Mudford Village Hall, BA21 5TE, (Cllrs to note – all agenda items to be notified to the Parish Clerk by Monday 16th February 2026).
End of Agenda
