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Mudford Parish Council

Full Council Meeting – 30 April 2026

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Notice of a Mudford Parish Council Meeting

 

Dear Councillors,

You are hereby summoned to attend the following:

Meeting of:                            Mudford Parish Council

Time:                                      19:00

Date:                                      Thursday 30th April 2026

Venue:                                   Mudford Village Hall, BA21 5TE

 

Petra Galloway

Parish Clerk

24th April 2026

The following members of Mudford Parish Council are summoned to attend:
J. Dalton-Leggett (Chairman), R. Bowring, D. Brown, P. Blackwood, P. Edgeworth, S. Bartlett and J. Snell.

 

Equality Act 2010

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, and any disability), Gender Equality, Crime & Disorder, Biodiversity, Health & Safety and Human Rights.

Recording of Council Meetings

The Local Audit and Accountability Act 2014 allows both the public and press to take photographs, film and audio record the proceedings and report on all public meetings (including on social media).

Any member of the public wishing to record or film proceedings must let the Chairman of the meeting know prior to, or at the start of, the meeting and the recording must be overt (i.e., clearly visible to anyone at the meeting), but non-disruptive. This permission does not extend to private meetings or parts of meetings which are not open to the public.

Members of the Public and Press are invited to attend all Council Meetings (Public Bodies (Admission to Meetings) Act 1960).

Mudford Parish Council will be discussing all the items listed below:

The agenda specifies the business that it is proposed to transact (Local Government Act 1972 Sch 12, para 10 (2)(b)) and the Council cannot lawfully decide any matter which is not specified in the agenda (Longfield Parish Council v Wright (1918) 88 LJ Ch 119).

 

AGENDA

 

26/06 To receive and consider apologies for absence and approve the reasons (LGA 1972 s 85(1)).

26/07 To receive Declarations of Interests. Council members to declare any interests, including any Disclosable Pecuniary Interests, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct, and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s 33 (b-e). (NB this does not preclude any later declarations).  

26/08 To approve and sign as a correct record the minutes of the previous meeting held on 26thMarch 2026 (LGA 1972 Sch 12, para 41(1)).

26/09 To approve and sign as a correct record the minutes of the extraordinary meeting held on 1stApril 2026 (LGA 1972 Sch 12, para 41(1)).

26/10 To approve and sign as a correct record the confidential report from the extraordinary meeting held on 18th November 2025.

26/11 To receive Public Comments.
This section is at the Chairman’s discretion and may last up to 15 minutes.

26/12 To receive outside reports from Representatives.

  1. Somerset Councillors (3 minutes)
  2. Outside bodies/groups (3 minutes)

 26/13 To receive an update on matters arising from previous meetings and to review the action list:

  1. Pavement (top of the village) (Clerk)
  2. Land north of Mudford Road 25/02769/REM (Clerk)
  3. Judicial Review 14/02554/OUT (Clerk)
  4. Footpath diversion (Clerk)
  5. Withy Bed land registration (Clerk, Cllr Bartlett)
  6. Cattle issue – Ashington Lane (Cllr Bartlett)
  7. Act to Adapt (Clerk)


26/14 To consider the transport and other reports (26/00478/DOC1) related to the Ashington Manor Farm planning application 25/02655/S73A. To agree any comments or action in relation to the application and any of the reports.

26/15 To receive planning decisions report:
Confirmation of Tree Preservation Order SC (South) Mudford No. 1 2025 – Mudford, Yeovil, Adjacent to A359 and West Mudford Road (Withy bed).

26/16 To consider planning applications, applications to discharge conditions, and any amendments to applications previously discussed; to agree any comments; and to make any necessary delegations to the clerk:

  1. 26/00856/DOC1; Land Os 3400, Mudford Road, Yeovil
    Discharge of Condition No’s 08 (construction management plan), 10 (pollution scheme), 11 (surface water drainage) and 12 (Written Scheme of Investigation) of Appeal Decision for 22/00695/OUT.
  2. 25/01367/S73 – Land Os 3400, North of Mudford Road, Yeovil
    Proposal of an amendment to Condition 14 as opposed to its full removal.

26/17 To consider commenting on planning applications received on and after 24th April 2026, including any delegations to the clerk as required.

26/18 FINANCE: To note that the Redwood Bank 1‑Year Bond matures on 16th June 2026. To consider the options available and agree the next steps, including:

  1. Transfer the funds in full from the fixed‑rate bond into the nominated account;
  2. Re‑invest the funds in full into a new bond with Redwood Bank (subject to availability at the time); or
  3. Transfer the funds in full into another savings account with Redwood Bank.

26/19 To review the current insurance cover under the three‑year Long Term Agreement (LTA) with Zurich Municipal, and to consider and agree the renewal cost and the new policy schedule.

26/20 To review and agree the current memberships and subscriptions.

26/21 FINANCE: To approve the Cashbook/Bank Reconciliation to 31st March 2026 and review budget from 4Q FY 2025-2026.

26/22 RESERVES:

  1. To review the earmarked reserves at 31st March 2026.
  2. To review the earmarked reserves at 1st April 2026.
  3. To approve a virement of £500 (Viridor grant) from the Community Survey and Plan earmarked reserve to the Parish Project budget line, and to agree that this earmarked reserve will cease to exist. To note the SALC grant and end‑of‑year funds from the administration budget were automatically withdrawn from this reserve on 1st April 2026, as these funds were included in the budget as withdrawals from reserves.

26/23 FINANCE:

  • To note payments made in April 2026 under the delegated authority of the Clerk/RFO.
Invoice Payee Particulars Amount Date of payment
1 Mudford Village Hall Hall bookings for meetings (1stApril) £40.00 01.04.2026
2 Mudford Village Hall Committee room bookings for meetings (27th April and 14th May) £20.00 14.04.2026
3 Staff Salary April XXXX 28.04.2026

 

  • To note the Corporate Purchasing Card transactions.
Date        Particulars Amount Notes
18.03.2026 TG Jones Yeovil £23.98 25/327 Stationary supplies
21.03.2026 Tesco Stores £83.54 25/327 Refreshments – Assembly
04.04.2026 Post Office £27.20 Stamps (postage)

 

  • To note that the SLCC membership fee was incorrectly calculated and that SLCC subsequently refunded a portion of the fee on 31.03.2026.
  • To note that 50% of the precept was received on 09.04.2026.
  • To note the receipts from 20.03.2026 to 20.04.2026.

 

Date        Particulars Amount Notes
31.03.2026 SLCC – refund 254740 £150.00 SLCC membership refund
09.04.2026 Somerset Council £27,541.00 50% of precept
10.04.2026 Fine Memorials £150.00 D2 24 memorial fee
13.04.2026 L. T. N. £300.00 EROB B2 34
20.04.2026 Queen Camel Parish £500.00 Donation MPC FOMAG

 

  • To note an internal virement of funds from the Unity Trust Bank Current Account to Unity Trust Bank Instant Access Account of £20,000 made on 14.04.2026.


26/24 FINANCE:

  • To approve the payment schedule for April 2026 and any invoices received after 23rd April 2026.
Invoice Payee Particulars Amount
1 Staff Expenses 04 £41.00
2 Halcyon Landscapes (K M Dike Nurseries) Grounds Maintenance Inv 2487 £427.50
3 HMRC 794PL00149285 mo 01 £45.99
4 P D Sargent Cemetery Maintenance Inv 23-09 £82.90
5 SALC Training Inv 2995 (The Council as an employer) £50.00
6 SALC Membership fee Inv 2958 £335.23
7 Zurich Municipal (Zurich Town & Parish) Insurance Inv 554850828 £1,428.71
8 PATAS (Parish & Town Auditing Services) Internal Audit Inv IA/0227/26 £295.00

 

  • To note that the purchase of refreshments and additional supplies for the Community Assembly (Minute 25/327) was not debited before the end of the financial year, and to agree that the expenditure be debited to the Parish Projects 2026–2027 budget line.
  • To approve an internal virement of funds from the Unity Trust Bank Current Account to Unity Trust Bank Instant Access Account.
  • To receive and accept a donation from Queen Camel Parish Council and agree its intended use.

26/25 Bin collection of parish council’s owned bins:

  1. To note that 3 quotes were requested for the weekly collection of parish council’s street bins.
  2. To receive Somerset Council’s quote.
  3. To agree actions to be taken, including the acceptance of the quote.

26/26 Cemetery Chapel building survey:

  1. To note that 3 quotes were requested for the building survey of the Cemetery Chapel.
  2. To receive 3 quotes.
  3. To agree actions to be taken, including the acceptance of a quote and the approval of withdrawals from the Long‑Term Chapel Maintenance earmarked reserve.

26/27 Accounting software:

  1. To note that 3 quotes were requested for the parish council’s finance/accounting software.
  2. To receive 3 quotes.
  3. To agree actions to be taken, including the acceptance of a quote.

26/28 Community Survey and Plan:

  1. To receive and consider the report of outcomes from the Community Assembly held on 21st March 2026.
  2. To receive the draft minutes of the Community Plan Steering Group meeting held on 27th April and to consider the Steering Group’s recommendations.
  3. To discuss and agree the timeline for the Community Survey and its delivery.
  4. To discuss and agree the framework for the Community Survey, including key measures and topics.
  5. To discuss and agree the design and printing arrangements.
  6. To review the survey distribution risk assessment and survey (and survey helper group) data impact assessments.
  7. To consider and agree the delegation of any further decisions relating to the Community Survey, including approval of printing expenditure of up to £500 (Parish Projects budget line) and the final version of the survey, to the Clerk.

26/29 To review and adopt the Reserves Policy.

26/30 To receive and consider the report on Public Rights of Way and permissive paths locations and agree the next steps.

26/31 To consider the provision of an information board at Hundredstone Park and to agree the next steps.

26/32 To receive Councillor reports (1).

26/33 To receive the Parish Clerk’s report and any correspondence.

Report:
Enhanced Highways Maintenance Scheme
EROB purchase B2 34 (fees agreed in motion 25/367)
Internal audit

Correspondence:
NALC’s events newsletter and chief executive’s bulletin
SALC’s newsletter
SPARK and SALC Community Roadshow
Mickleton Against Inappropriate Development (MAID) petition
Planning committee reforms – statutory consultation on draft regulations and guidance
SC’s Enhanced Highways Maintenance Scheme – updated information

26/34 To receive the traffic report from Vehicle Activated Devices.

26/35 To receive a report from Somerset Council on road repairs.

26/36 To receive the play area and skate park inspection reports.

26/37 Items for the next agenda.

  1. Annual Parish Council Meeting – agenda in accordance with the Standing Orders
  2. Internal auditor’s report
  3. Review of effectiveness of internal controls
  4. AGAR

26/38  To confirm the date of the next meeting – 28th May 2026 at 19:00 at Mudford Village Hall, BA21 5TE, (Cllrs to note – all agenda items to be notified to the Parish Clerk by Monday, 18th May 2026).

End of Agenda

1 N.B Councils cannot lawfully decide items of business that is not specified in the summons/agenda (LGA 1972 Sch 12, paras 10(2)(b) and Longfield Parish Council v Wright (1918) 88 LJ Ch 119).

Documents

Committees

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