Full Council Meeting – 30 July 2026

Notice of Mudford Parish Council Meeting

Dear Councillors,

You are hereby summoned to attend the following:

Meeting of:                            Mudford Parish Council

Time:                                      19:00

Date:                                      Thursday 30^th July 2026

Venue:                                   Mudford Village Hall, BA21 5TE

Petra Galloway

Parish Clerk

25^th July 2026

The following members of Mudford Parish Council are summoned to attend:
J. Dalton-Leggett (Chairman), R. Bowring, D. Brown, P. Blackwood, P. Edgeworth, S. Bartlett and J. Snell.

 

Equality Act 2010

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, and any disability), Gender Equality, Crime & Disorder, Biodiversity, Health & Safety and Human Rights.

Recording of Council Meetings

The Local Audit and Accountability Act 2014 allows both the public and press to take photographs, film and audio record the proceedings and report on all public meetings (including on social media).

Any member of the public wishing to record or film proceedings must let the Chairman of the meeting know prior to, or at the start of, the meeting and the recording must be overt (i.e., clearly visible to anyone at the meeting), but non-disruptive. This permission does not extend to private meetings or parts of meetings which are not open to the public.

Members of the Public and Press are invited to attend all Council Meetings (Public Bodies (Admission to Meetings) Act 1960).

Mudford Parish Council will be discussing all the items listed below:

The agenda specifies the business that it is proposed to transact (Local Government Act 1972 Sch 12, para 10 (2)(b)) and the Council cannot lawfully decide any matter which is not specified in the agenda (Longfield Parish Council v Wright (1918) 88 LJ Ch 119).

 

AGENDA

 

26/141 To receive and consider apologies for absence and approve the reasons (LGA 1972 s 85(1)).

26/142 To receive Declarations of Interests. Council members to declare any interests, including any Disclosable Pecuniary Interests, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct, and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s 33 (b-e). (NB this does not preclude any later declarations).  

26/143 To approve and sign as a correct record the minutes of the ordinary meeting closed and adjourned on 25^th June 2026 (LGA 1972 Sch 12, para 41(1)).

26/144 To approve and sign as a correct record the minutes and the confidential report of the ordinary meeting held on 3^rd July 2026 (LGA 1972 Sch 12, para 41(1)).

26/145 To approve and sign as a correct record the minutes of the extraordinary meeting held on 3^rdJuly 2026 (LGA 1972 Sch 12, para 41(1)).

26/146 To receive Public Comments.
This section is at the Chairman’s discretion and may last up to 15 minutes.

26/147 To receive outside reports from Representatives.

1. Somerset Councillors (3 minutes)
2. Outside bodies/groups (3 minutes)

26/148 To receive an update on matters arising from previous meetings and to review the action list:

1. Withy Bed TPO (Cllr Bartlett)
2. Cattle issue – Ashington Lane (Cllr Bartlett)
3. Act to Adapt (Clerk)

26/149 Planning:

1. To receive a report on planning decisions:
   a. 26/01361/HOU; 38 Stone Lane, Yeovil.
   Erection of timber framed summer house and associated decking in the rear garden (retrospective application) – Application Permitted with Conditions.b.26/01145/HOU; The Old Farmhouse, Stone Farm Barns, Stone Lane, Yeovil.
   Demolition of lean to and erection of new extension and basement – Application Permitted with Conditions.
2. To receive a report on planning decisions made after the agenda was published on 25^th July 2026:
   25/01367/S73; Land Os 3400, North of Mudford Road, Yeovil
3. To consider planning applications, applications to discharge conditions, and any amendments to applications previously discussed (including applications outside of the parish boundary); to agree any comments, and to make any necessary delegations to the clerk:
   a. 26/00299/FUL; Rosemary, Main Street, Mudford
   Amended house layout and further tree information.
4. To consider commenting on planning applications, applications for the discharge of conditions, and any amendments or new submissions to applications previously discussed (including applications outside of the parish boundary), received on or after 25^th July 2026, including any delegations to the clerk as required.

26/150 FINANCE: To approve the Cashbook/Bank Reconciliation to 30^th June 2026 (Appendix 1) and review Q1 budget.

26/151 FINANCE:

• To note payments made in July under the delegated authority of the Clerk/RFO.

Invoice	Payee	Particulars	Amount	Date of payment
1	Zen Computers (Shop)	Microsoft 365 Inv 23084	£155.52	13.07.2026
2	Pinnacle Accountancy Services	Payroll Inv 19867	£54.00	20.07.2026
3	Mudford Village Hall	Room booking 23.07.26	£10.00	20.07.2026

• To note the receipts from 17.06.2026 to 24.07.2026.

Date	Particulars	Amount	Notes
30.06.2026	Gross interest	£30.95	35 Day Notice Account
30.06.2026	Credit interest	£172.03	Instant Access Account

 

• To note the corporate purchasing card transactions.

Date	Particulars	Amount	Notes
22.05.2026	Viking	£25.47	Envelopes
26.05.2026	Tesco Stores	£4.50	Printing paper
28.05.2026	Snell Print Limited	£506.00	Survey printing
17.06.2026	Monthly fee	£3.00	Card fee
01.07.2026	DD – Current account	£538.97	Card balance deducted
17.07.2026	Monthly fee	£3.00	Card fee

• To note an internal virement of £5,500 from the Unity Trust Bank Instant Access Account to the Current Account made on 24^th July 2026.
• To note the Redwood Bank’s 35 Day Notice account interest rate is changing from AER 3.80% to 3.65% on 17^th August and to 3.40% from 1^st September 2026.
• To note that the final invoice to Zen Computer Shop was £155.52.

26/152 FINANCE:

• To approve the payment schedule for July 2026 and any invoices received after 25^th July 2026.

Invoice	Payee	Particulars	Amount	Notes
1	Staff	Salary July	XXXX
2	Staff	Allowance (Expenses) July	£41.00
3	HMRC	794PL00149285 mo 04	TBC
4	Halcyon Landscapes	Grounds Maintenance Inv 6703	£440.23	Regular payment
5	Clout Ltd	Community Survey Inv MU053/01	£3,900.00	50% of the cost. Cost agreed in 25/327 and 25/182.
6	Somerset Council	Bin collection Inv 32029720	£709.80	Quarterly invoice

• To agree to set up the payments to Scribe Accounts (Starboard Systems Limited) as a monthly direct debit of £44.40 (£37+VAT).

26/153 Redwood Bank 1 Year Business Savings Bond:

1. To consider opening a 1 Year Business Savings Bond with Redwood Bank.
2. To agree the account signatories.
3. To agree the amount to be transferred to the bond.
4. To agree the nominated bank account and any transfer to the nominated account required for the purpose of opening the bond.

26/154 To agree the clerk should attend ICCM training and agree the associated cost of £160+VAT.

26/155 Internal Controls:

1. To review and adopt the Internal Controls Policy.
2. To appoint a councillor to carry out internal checks.

26/156 Community Survey and Community Plan:

1. To receive an update on the final response numbers for the Community Survey.
2. To consider the proposed timeline for reviewing and discussing the survey results, and for the development of the Community Plan.
3. To consider convening a Community Plan Steering Group and additional parish council meetings to review the survey findings and discuss a draft Community Plan.

26/157 To receive and consider the Cemetery Chapel survey and agree steps to be taken.

26/158 To consider FoMAG’s invitation to form a working group to contribute to shaping Somerset’s new Local Plan and agree steps to be taken. 

26/159 To discuss the meeting with Yeovil Without Parish Council (YWPC) and considers matters relating to Primrose Lane development community hall and agree steps to be taken.

26/160 To discuss Queen Thorne Parish Council’s Trent Neighbourhood Plan and agree any comments on the pre-submission draft.

26/161 To consider bramble issue at the footpath from A359 to Hales Meadow and agree steps to be taken.

26/162 To receive and consider Cllr Bartlett’s report on access and road surface issues at Thorney Lane and agree steps to be taken.

26/163 To receive the clerk’s update on the permissive paths.

26/164 Localism Act s32A:

To note changes to legislation relating to the publication of councillors’ addresses (Localism Act, s32A) and to allow individual councillors to decide whether their address should be disclosed.

26/165 To receive Councillor reports[1].

26/166 To receive the Parish Clerk’s report and any correspondence.

• Cemetery
• Update on Scribe Accounting Software
• 26/00478/DOC1; Manor Farm, Ashington Lane, Chilton Cantelo – no update.
  

Correspondence:
NALC’s events newsletter, Star Council Awards and chief executive’s bulletin
SALC’s newsletter
SC revenue and Welfare System Software downtime
Somerset Buses and Franchising Proposal and awarded funding
Resident objection to planning application 26/00299/FUL; Rosemary, Main Street, Mudford

26/167 To receive the traffic report from Vehicle Activated Devices.

26/168 To receive a report from Somerset Council on road repairs.

26/169 To receive the play area and skate park inspection reports.

26/170 Items for the next agenda:

26/171 To confirm the date of the next meeting – 27^th August 2026 at 19:00 at Mudford Village Hall, BA21 5TE, (Cllrs to note – all agenda items to be notified to the Parish Clerk by Monday, 17^th August 2026).

26/172 Exempt Session – Exclusion of the Press & Public.
The council is recommended to resolve that under section 1, paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

26/173 Withy Bed land registration:

1. To receive and consider the solicitors’ advice.
2. To review the documentation provided by the clerk and the solicitor.
3. To consider and agree any necessary actions arising, including the appointment of a person to complete and sign the Statement of Truth.

End of Agenda

[1] N.B Councils cannot lawfully decide items of business that is not specified in the summons/agenda (LGA 1972 Sch 12, paras 10(2)(b) and Longfield Parish Council v Wright (1918) 88 LJ Ch 119).