Full Council Meeting – 25 September 2025
Notice of a Mudford Parish Council Meeting
Dear Councillors,
You are hereby summoned to attend the following:
Meeting of: Mudford Parish Council
Time: 19:00
Date: Thursday 25th September 2025
Venue: Mudford Village Hall, BA21 5TE
Petra Galloway – Mudford Parish Clerk
19th September 2025
Equality Act 2010
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, and any disability), Gender Equality, Crime & Disorder, Biodiversity, Health & Safety and Human Rights.
Recording of Council Meetings
The Local Audit and Accountability Act 2014 allows both the public and press to take photographs, film and audio record the proceedings and report on all public meetings (including on social media).
Any member of the public wishing to record or film proceedings must let the Chairman of the meeting know prior to, or at the start of, the meeting and the recording must be overt (i.e., clearly visible to anyone at the meeting), but non-disruptive. This permission does not extend to private meetings or parts of meetings which are not open to the public.
Members of the Public and Press are invited to attend all Council Meetings
(Public Bodies (Admission to Meetings) Act 1960).
Mudford Parish Council will be discussing all the items listed below:
The agenda specifies the business that it is proposed to transact (Local Government Act 1972 Sch 12, para 10 (2)(b)) and the Council cannot lawfully decide any matter which is not specified in the agenda (Longfield Parish Council v Wright (1918) 88 LJ Ch 119).
AGENDA
25/185 To receive and consider apologies for absence and approve the reasons (LGA 1972 s 85(1)).
25/186 Declarations of interests. Council members to declare any interests, including any Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s 33 (b-e). (NB this does not preclude any later declarations).
25/187 To approve and sign as a correct record the minutes of the previous meeting held on 28th August 2025 (LGA 1972 Sch 12, para 41(1)).
25/188 To approve and sign as a correct record the minutes of the Extraordinary meeting held on 8th September 2025 (LGA 1972 Sch 12, para 41(1)).
25/189 To receive Public Comments.
This section is at the Chairman’s discretion and may last up to 15 minutes.
25/190 To receive outside reports from Representatives.
i. Somerset Councillors (3 minutes)
ii. Outside bodies/groups (3 minutes)
25/191 To receive an update on matters arising from previous meetings and to review the action list.
i. Flood Warden equipment purchase (Clerk).
ii. Parish Online Mapping Software additional user (Clerk).
iii. Tree surgery (Clerk).
iv. Skate Park repairs and new signs (Clerk).
v. Footpath diversion Y 18/1 (Clerk).
vi. SALC’s Community Health and Wellbeing Grant application (Clerk).
vii. Withy Bed archive search (Clerk).
viii. Code of Conduct training (Cllr Edgeworth).
ix. Bus partnership (Cllr Edgeworth).
25/192 To consider commenting on planning applications:
25/02159/LBC
Removal of a 3.2m section of a 4.85m brick wall (front garden – boundary wall) and the creation of a block paving parking space with an EV charging point.
Location: Castle Cottage, Main Street, Mudford, Yeovil, BA21 5TE
25/02160/LBC
Relocation of kitchen and associated works, installation of wet under floor heating system and remedial work to internal cement rendering and gypsum plaster.
Location: Castle Cottage, Main Street, Mudford, Yeovil, BA21 5TE
25/193 To consider commenting on planning applications received on and after 19th September 2025.
25/194 FINANCE: To approve the Cashbook/Bank Reconciliation to 31st August 2025.
25/195 FINANCE:
i. To note payments made in September 2025 under the delegated authority of the Clerk/RFO.
Invoice Payee Particulars Amount Notes
1 Workwear Express INV2264541 Grant 25/90
SO2476321 MO £233.00 Paid on 04/09/2025
ii. To note an internal virement of £1,500 from the Unity Trust Bank Instant Access Saving Account to Unity Trust Bank Current Account on 29th August 2025.
25/196 FINANCE:
i. To approve the payment schedule for September 2025.
Invoice Payee Particulars Amount
1 Staff Salary September XXXXXX
2 Staff Expenses and Allowance 08 and 09 £100.10
3 KM Dike Nurseries Grounds Maintenance Inv 2339 £427.50
4 Play Inspection Company Annual Inspection Inv 80186 £165.00
5 HMRC 794PL00149285 mo 6 TBC
6 SLCC Membership Inv MEM254740-1 £238.00
ii. To approve an additional cost of £250 + VAT for a hard copy (print and postage) of claim documents for Judicial Review of 14/02554/OUT as requested by the representatives of the interested party.
iii. To approve an internal virement of £2,000 from the Unity Trust Bank Instant Access Saving Account to Unity Trust Bank Current Account.
25/197 FINANCE: To consider transfer from Reserves to General Parish Maintenance budget line.
25/198 FINANCE: To consider applying for Unity Trust Bank Corporate Purchasing Card (MultiPay Card) and to agree the details:
i. Card’s Programme Administrator.
ii. Monthly credit limit.
iii. Instruction to Unity Trust Bank to pay (settle) the card by monthly Direct Debit.
iv. Statement date.
25/199 FINANCE: To note the Annual External Audit report FY 2024 – 2025 and to consider steps to mitigate future financial risks.
25/200 To receive Clerk’s update on play area swing repairs and to agree actions to be taken.
25/201 To discuss the emptying of bins owned by the Parish Council within the parish, and to agree on the actions to be taken.
25/202 To discuss the Somerset Wildlife Trust’s climate adaptation initiative Act to Adapt, and to consider the Parish Council’s potential participation in the project.
25/203 To discuss the condition and maintenance of drains and gullies, and to consider establishing a dialogue with local landowners regarding responsibilities and improvements.
25/204 To consider providing funding to support the redevelopment of the Octagon Theatre in Yeovil.
25/205 To approve the co-option of additional members to the Community Plan Steering Group.
25/206 To receive Councillor reports .
25/207 To receive the Parish Clerk’s report and any correspondence.
Report:
Judicial Review of 14/02554/OUT
Correspondence:
SALC’s AGM and NALC’s Chief Executive Bulletin
Somerset Festival of Remembrance – 1st November
Somerset Council – Flags on Highways and Sunday Parking Charges
Somerset Art Works
25/208 To receive the traffic report from Vehicle Activated Devices.
25/209 Items for the next agenda.
i. Review of effectiveness of internal controls
ii. Draft Staff Budget 2026-2027
iii. Draft PC Budget FY 2026-2027
iv. To review and consider Earmarked Reserves and any transfers
25/210 Date of next meeting – 30th October 2025 at 19:00 at Mudford Village Hall, BA21 5TE, (Cllrs to note – all agenda items to be notified to the Parish Clerk by Monday 20th October 2025).
End of Agenda
