Full Council Meeting – 30 October 2025

Notice of a Mudford Parish Council Meeting

Dear Councillors,
You are hereby summoned to attend the following:

Meeting of: Mudford Parish Council
Time: 19:00
Date: Thursday 30th October 2025
Venue: Mudford Village Hall, BA21 5TE

Petra Galloway – Mudford Parish Clerk
24th October 2025

Equality Act 2010
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, and any disability), Gender Equality, Crime & Disorder, Biodiversity, Health & Safety and Human Rights.

Recording of Council Meetings
The Local Audit and Accountability Act 2014 allows both the public and press to take photographs, film and audio record the proceedings and report on all public meetings (including on social media).
Any member of the public wishing to record or film proceedings must let the Chairman of the meeting know prior to, or at the start of, the meeting and the recording must be overt (i.e., clearly visible to anyone at the meeting), but non-disruptive. This permission does not extend to private meetings or parts of meetings which are not open to the public.

Members of the Public and Press are invited to attend all Council Meetings
(Public Bodies (Admission to Meetings) Act 1960).

Mudford Parish Council will be discussing all the items listed below:
The agenda specifies the business that it is proposed to transact (Local Government Act 1972 Sch 12, para 10 (2)(b)) and the Council cannot lawfully decide any matter which is not specified in the agenda (Longfield Parish Council v Wright (1918) 88 LJ Ch 119).

AGENDA

25/211 To receive and consider apologies for absence and approve the reasons (LGA 1972 s 85(1)).

25/212 Declarations of interests. Council members to declare any interests, including any Disclosable Pecuniary Interests, they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct, and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s 33 (b-e). (NB this does not preclude any later declarations).

25/213 To approve and sign as a correct record the minutes of the previous meeting held on 25th September 2025 (LGA 1972 Sch 12, para 41(1)).

25/214 To receive Public Comments.
This section is at the Chairman’s discretion and may last up to 15 minutes.

25/215 To receive outside reports from Representatives.
i. Somerset Councillors (3 minutes)
ii. Outside bodies/groups (3 minutes)

25/216 To receive an update on matters arising from previous meetings and to review the action list.
i. Tree surgery (Clerk).
ii. Skate Park repairs and new signs (Clerk).
iii. SALC’s Community Health and Wellbeing Grant (Clerk).
iv. Judicial Review of 14/02554/OUT (Clerk).
v. Corporate purchasing card (Clerk).
vi. Cattle issue – Ashington Lane (Clerk).
vii. Dialogue with landowners (Clerk).

25/217 To consider commenting on planning applications:
25/02354/FUL; Parsonage Farm, West Mudford, Mudford, Yeovil, BA21 5TJ
Erect two agricultural livestock buildings.

25/218 To consider commenting on planning applications received on and after 24th October 2025.

25/219 FINANCE: To approve the Cashbook/Bank Reconciliation to 30th September 2025 and review budget for Q2 FY 2025-2026.

25/220 FINANCE:
i. To note payments made in September and October 2025 under the delegated authority of the Clerk/RFO:

1 Somerset Council Inv 32005714 Play area inspections £400.61 Paid on 13.10.2025
2 Ava Recreation Inv AVAA3582 Skate Park repairs £1,240.80 Paid on 03.10.2025
3 Geoxphere (Parish Online) Inv 40UD080-0003 Maps (software) £75.60 Paid on 29.09.2025
4 Richard Buxton Solicitors Inv 3041 MUD 1/1 Legal Fees 24/235 (PAP letter) and 1st stage of lodging JR claim £12,485.22 Paid on 29.09.2025
5 PKF Littlejohn LLP SB20252592 Audit (External) £378.00 Paid on 29.09.2025

ii. To note an internal virement of £15,000 from the Unity Trust Bank Instant Access Saving Account to Unity Trust Bank Current Account on 26th September 2025.
iii. To note changes to Unity Trust Bank Terms and Conditions.
iv. To note that a training event for Assertion 10 was booked by the Clerk at a cost of £50.
v. To note the receipts from 30th September to 24th October 2025:
30.09.2025 Unity Trust Bank – Credit Interest £351.86 Instant Access account
15.10.2025 Evans – EROB purchase C2 28 (£1,200) and C2 29 (£1,200) £2,400 Pre-purchase for 50 years
17.10.2025 A. J. Wakely – EROB with interment B2 24 £1,600 On behalf of their client

25/221 FINANCE:
i. To approve the payment schedule for October 2025:

1 Staff Salary October XXXXXX
3 KM Dike Nurseries Grounds Maintenance Inv 2362 £427.50
5 HMRC 794PL00149285 mo 7 £55.64
6 SLCC Membership invoice (2nd part; total invoice £300 – £238 already paid) MEM254740-3 £62.00

ii. To note that the minutes from 19th August 2025, motion 25/152, incorrectly recorded the solicitor’s fee as £12,000. The correct amount is £12,000 plus VAT. To agree that the sum to be paid shall be £12,000 plus VAT.

25/222 Basketball post and play area swings repairs (Recreation Ground):
i. To note that 3 quotes were requested for the repairs suggested in the annual inspection report from August 2025.
ii. To receive 3 quotes.
iii. To agree actions to be taken.

25/223 FINANCE: To review the earmarked and general reserves and consider any reallocations or transfers of funds.

25/224 FINANCE: To consider withdrawal of funds from Redwood Bank’s 95-day notice account.

25/225 FINANCE: To review and consider draft staff budget for FY 2026-2027 and suggest any changes.

25/226 FINANCE: To review and discuss draft budget for FY 2026-2027 and suggest any changes.

25/227 FINANCE – Internal Controls:
i. To appoint a councillor to carry out monthly internal control checks.
ii. To amend the Internal Controls Policy.
iii. To receive the Internal Control report and agree any necessary changes.

25/228 To amend the Financial Regulations.

25/229 To consider a donation to Royal British Legion.

25/230 To discuss the meeting with Bloor Homes and Copperfield’s consultant regarding the planning application Land north of Mudford Road.

25/231 To consider the Yeovil Masterplan consultation and agree on a formal response.

25/232 To receive Councillor reports .

25/233 To receive the Parish Clerk’s report and any correspondence.
Report:
EROB granted for B2 24, C2 28 and C2 29.
Assertion 10 training
Correspondence:
Devon and Somerset Fire and Rescue Service Precept Survey
From Somerset Council:
1. Update on Planning Service
2. Cost of Living support
3. Public consultation on Local Nature Recovery Strategy

25/234 To receive the traffic report from Vehicle Activated Devices.

25/235 Items for the next agenda.
i. 2nd Draft PC Budget FY 2026-2027
ii. Drains and gullies discussion with farmers (Cllr Bartlett and Snell)

25/236 Date of next meeting – 27th November 2025 at 19:00 at Mudford Village Hall, BA21 5TE, (Cllrs to note – all agenda items to be notified to the Parish Clerk by Monday 17th November 2025).