Notice of a Mudford Parish Council Meeting

Dear Councillors,

You are hereby summoned to attend the following:

Meeting of:                            Mudford Parish Council

Time:                                      19:00

Date:                                      Thursday 31^st July 2025

Venue:                                   Mudford Village Hall, BA21 5TE

Petra Galloway – Mudford Parish Clerk

25^th July 2025

 

Equality Act 2010

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status, and any disability), Gender Equality, Crime & Disorder, Biodiversity, Health & Safety and Human Rights.

Recording of Council Meetings

The Local Audit and Accountability Act 2014 allows both the public and press to take photographs, film and audio record the proceedings and report on all public meetings (including on social media).

Any member of the public wishing to record or film proceedings must let the Chairman of the meeting know prior to, or at the start of, the meeting and the recording must be overt (i.e., clearly visible to anyone at the meeting), but non-disruptive. This permission does not extend to private meetings or parts of meetings which are not open to the public.

 

Members of the Public and Press are invited to attend all Council Meetings (Public Bodies (Admission to Meetings) Act 1960).

Mudford Parish Council will be discussing all the items listed below:

The agenda specifies the business that it is proposed to transact (Local Government Act 1972 Sch 12, para 10 (2)(b)) and the Council cannot lawfully decide any matter which is not specified in the agenda (Longfield Parish Council v Wright (1918) 88 LJ Ch 119).

 

AGENDA

 

25/119 To receive and consider apologies for absence and approve the reasons (LGA 1972 s 85(1)).

 25/120 Declarations of interests. Council members to declare any interests, including any Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Parish Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s 33 (b-e).  (NB this does not preclude any later declarations).           

 25/121 To approve and sign as a correct record the minutes of the previous meeting held on 26^th June 2025 (LGA 1972 Sch 12, para 41(1)).

25/122 To approve and sign as a correct record the minutes of the Extraordinary meeting held on 11^th July 2025 (LGA 1972 Sch 12, para 41(1)).

25/123 To receive Public Comments.
This section is at the Chairman’s discretion and may last up to 15 minutes.

25/124 To receive outside reports from Representatives.

1. Somerset Councillors (3 minutes)
2. Outside bodies/groups (3 minutes)

 25/125 To receive an update on matters arising from previous meetings and to review the action list.

1. Microsoft 365 Business license (Clerk).
2. Flood Warden equipment purchase (Clerk).
3. Village Hall’s Safe Haven (Clerk).
4. Parish Online Mapping Software trial (Clerk).
5. Lyde Road crossing update (Clerk).
6. FOI request – soil testing 14/02554/OUT (Clerk).
7. SID repair (Clerk).
8. Footpath diversion Y 18/1 (Clerk).

25/126 To receive planning decisions report:
14/02554/OUT – The Section 106 Agreement was signed on 10^th July 2025, and the Decision Notice was issued on 15^th July 2025.
15/03942/FUL – Land North of Primrose Lane (Combe Bottom), Mudford, Yeovil. The Decision Notice was issued on 15^th July 2025.

25/127 To consider commenting on planning applications received on and after 25^th July 2025.

25/128 FINANCE: To approve the Cashbook/Bank Reconciliation to 30^th June 2025 and review budget for Q1 FY 2025-2026.

25/129 FINANCE:

1. To note payments made in July 2025 under the delegated authority of the Clerk/RFO.

Invoice	Payee	Particulars	Amount	Notes
1	Brynley Andrews Associates	Arb survey Inv BAA1676	£685.00	Paid on 03.07.2025
2	Richard Buxton Solicitors	Legal Fees Up Mudford Inv 2881 (Section 106 Agreement review)	£1,560.00	Paid on 11.07.2025
3	Staff	Salary July	XXXXX	Paid on 29.07.2025

 

28. To note an internal virement of £2,500 from the Unity Trust Bank Instant Access Saving Account to Unity Trust Bank Current Account on 28.07.2025.

• To note a receipt of £200 on 23.07.2025 from A J Wakely & Sons. The payment was for an interment fee for T18, mistakenly described on the bank statement by the funeral directors.

25/130 FINANCE: To approve the payment schedule for July 2025.

Invoice	Payee	Particulars	Amount
1	DAPTC	CiLCA training Inv 0198	£275.00
2	KM Dike Nurseries	Grounds Maintenance Inv 2292	£427.50
3	Staff	Expenses 06 and 07	£82.00
4	HMRC	794PL00149285 mo 4	£42.92
5	P D Sargent	Cemetery Maintenance June Inv 22-86	£36.00

25/131 To receive and consider changes to the weekly reporting for playground and skate park inspections (Somerset Council).

25/132 To discuss and consider the consultation on Draft Recommendations for Division Boundaries (new electoral arrangements) in Somerset Council and agree the response.

25/133 Tree surgery in the Recreation Ground, Cemetery and Withy Bed:

1. To note that 4 quotes were requested for tree surgery.
2. To receive 4 quotes.
3. To agree actions to be taken.

25/134 New signs for the play area, skate park, outdoor gym and Cemetery:

1. To note that 3 quotes were requested for the new signs.
2. To receive 3 quotes.
3. To agree actions to be taken.

25/135 To review and adopt the Cemetery Privacy Notice.

25/136 Community plan (survey):

1. To discuss and consider a community plan for the parish.
2. To consider creation of a Steering (Working) Group and agree membership.
3. To agree a timeline of Steering Group meetings and grant applications.
4. To consider allocating additional hours for the Clerk’s work on the survey.

25/137 To discuss and consider 14/02554/OUT Up Mudford (Primrose Lane) development’s Community Hall.

25/138 To note Cllr Snell has requested for the agenda to be sent by post.

25/139 To consider Councillors’ training needs.

25/140 To receive Councillor reports[1].

25/141 To receive the Parish Clerk’s report and any correspondence.

Report:

Unity Bank MultiPay Card

Correspondence:

Planning Enforcement by Somerset Council
Unity Trust Bank – from 31^st October payer’s bank details will no longer be visible on the statements
NALC – Chief executive’s bulletin, Council of the Year and Events newsletter

25/142 To receive the traffic report from Vehicle Activated Devices.

25/143 Items for the next agenda.

1. Review of effectiveness of internal controls (September/October)
2. SALC Grant Application (Community plan)
3. Small repairs (skate park and play area)
4. Village Hall’s Safe Haven

25/144 Date of next meeting – 28^th August 2025 at 19:00 at Mudford Village Hall, BA21 5TE, (Cllrs to note – all agenda items to be notified to the Parish Clerk by Monday 18^th August 2025).

25/145 Exempt Session – Exclusion of the Press & Public.

The Council is recommended to resolve that under section 1, paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

25/146 To note the National Joint Council for Local Government Services (NJC) has reached an agreement on rates of pay applicable from 1^st April 2025 to 31^st March 2026 and to agree to adopt the changes to staff remuneration from 1^st April 2025.

 

End of Agenda

[1] N.B Councils cannot lawfully decide items of business that is not specified in the summons/agenda (LGA 1972 Sch 12, paras 10(2)(b) and Longfield Parish Council v Wright (1918) 88 LJ Ch 119).